Today, I want to chat with you about something near and dear to our hearts: increasing blog productivity.
Now, don't worry; I'm not going to give you a rigid checklist of do's and don'ts.
We're just going to have a friendly conversation about what works and what doesn't in the ever-elusive quest for peak blogging efficiency.
Change Up Your Workspace
Let's start with something I stumbled upon myself - the power of changing your scenery.
Now, I know not all of us can jet off to a beachside cabana whenever we feel stuck, but hear me out.
Even small changes in your workspace can make a world of difference.
Rearrange your desk, try out new decor, or maybe give the walls a fresh coat of paint.
And don't forget the magic of decluttering - it's like a reset button for your creativity.
Background Beats for Blogging Bliss
Now, let's talk background noise, or lack thereof.
Some folks thrive in silence, but most of us need a little something in the background.
I was surprised when I discovered this about myself.
I used to think I needed total silence to write, but then I realized that a gentle stream or some calming nature sounds actually helped me focus better.
It's all about finding your groove, whether it's classical music, upbeat tunes for typing, or serene melodies for planning.
Taming the Distraction Beast
There are all types of distractions that could be hindering your ability to be productive.
Some you can control and some you can't.
Noise cancelling headphones might do the trick.
We'd all love a separate room that is just our work space and a nanny to watch the kids and a butler to answer the phone and door while we work.
If you have all that, consider yourself lucky.
Most of us don't.
Do what you can.
- If you can hire a babysitter or work when kids are at school or sleeping, great. If you can't, maybe mom or dad's work time can be when the kids watch a movie or do some fun self-led activity they only get to do when you are working. You may be tempted to not let them do something "big" like playdough, crafts or building a fort but if you take a few moments break and get them set up and started on a bigger activity they don't do as often, it will hold their attention longer.
- Turn off your phone's ringer and put your cell phone farther away from you if that is your biggest distraction.
- If having tabs open to websites or Social Media that are not relevant to the task at hand is the distraction, close them. Or even open a new browser window so they are still up but out of site. Turn your volume down or turn off notification sounds if you leave them up so you aren't tempted to click over every time you hear a sound.
- If you find you get hungry or thirsty often and getting up to get those is the biggest problem, keep snacks and drinks handy or at least get them before you sit down to work.
- If email is your biggest distraction, don't keep your email client open and don't even check email until you've been productive for an hour or two first. If you need an email open to refer to while you work, either open up the related emails and close the actual client (if it's an offline client) or make sure auto send and receive is turned off so new emails won't keep popping in while you are working.
Task Mastery: Group and Conquer
Now, let's get organized.
Group similar tasks together.
If your blog posts involve tons of image editing, don't do it piecemeal.
Download all your images at once, edit them in one go, and keep them organized in a separate folder.
It's like a mini production line for your blog posts.
The Art of Perfect Timing
And about that elusive concept of time management, we all have our own rhythm.
Some are early birds, others night owls.
And then there are those who ride the wave of their circadian rhythms.
Find what works for you and stick with it.
It's amazing how much more productive you can be when you're in sync with your natural energy levels.
Harnessing the Power of Productivity Tools
Lastly, let's talk about resources.
There are so many tools and techniques out there to boost productivity.
Explore them and see which ones resonate with you.
Here are a few to consider:
- Expand your idea of a to-do list. Be clear with what the plan is. Try these printable to-do lists.
- Mytomatoes.com is a digital form of the Pomodoro Technique which has you work for 25 minutes uninterrupted using a timer and then break for 5 minutes.
- Simply Noise - white, pink or brown noise to keep you focused.
- Coffitivity.com - Ever taken your laptop or tablet to a coffee shop? Why is it that you have no problem concentrating there? It's not too quiet or too noisy. Get the benefits of coffee shop sounds at home.
- Nature Sounds For Me - Create your own compilation of the available sounds and customize it so it's just right for you. You can add up to 4 sounds and customize the volume and percentage included as well as if it goes on continuously or comes and goes throughout the time. Tons of sounds to choose from, not just what you expect for nature sounds.
- Get Work Done Music - Click play and listen. You can skip a song if you really want to or choose fast or faster but other than that, very simple. Use the faster for house cleaning.
- Do Nothing for 2 Minutes - Great for breaktime, it actually times you and you fail if you touch the keyboard or mouse and the timer resets.
- Calm.com - Calming music and visual displays for when you need to take a moment and relax.
And hey, why not expand your to-do list horizons?
Be crystal clear about your plans.
Maybe try out digital Pomodoro timers, soothing ambient noise, or even virtual coffee shop sounds.
It's like a cozy cafe right in your workspace!
Join the Conversation
So, dear bloggers, which of these productivity tips tickle your fancy?
Remember, there's no one-size-fits-all solution, but with a little trial and error, you'll discover what helps you soar in the blogging world.
Share your thoughts and experiences in the comments below.
Let's keep the conversation going and help each other thrive in the blogosphere.
Demystifying Blog Productivity: Your Top Questions Answered
Q: How can I make my blogging process more efficient?
A: To streamline your blogging process, start by creating a content calendar, setting clear goals, and using productivity tools like editorial calendars and task management apps. Additionally, batch similar tasks together, eliminate distractions, and prioritize high-impact activities.
Q: What are some common productivity pitfalls bloggers face?
A: Common productivity pitfalls for bloggers include procrastination, lack of focus, and feeling overwhelmed. Combat these challenges by breaking tasks into smaller steps, using time management techniques, and maintaining a clutter-free workspace.
Q: Are there specific tools that can help boost my blog productivity?
A: Yes, several tools can enhance your blog productivity. Consider using content planning software, social media scheduling tools, and project management apps to streamline your workflow and stay organized.
Q: How can I overcome writer's block and maintain a consistent writing schedule?
A: Overcome writer's block by setting aside dedicated writing time, creating an inspiring workspace, and brainstorming ideas regularly. A consistent writing schedule helps maintain productivity; set achievable word count goals and stick to them.
Q: What role does time management play in increasing blog productivity?
A: Time management is crucial for blog productivity. Prioritize tasks, allocate specific time slots for blogging, and use time-tracking tools to analyze your work patterns and make necessary adjustments.
Q: How do I create a distraction-free work environment at home?
A: To create a distraction-free home workspace, designate a quiet area, establish boundaries with family members, and turn off social media notifications. Noise-cancelling headphones and ambient background music can help you stay focused.
Q: Are there any productivity techniques tailored to bloggers?
A: Bloggers can benefit from techniques like the Pomodoro method, task batching, and content outlines. These strategies help manage time effectively and maintain a productive blogging routine.
Q: How can I effectively plan and organize my blog content?
A: Start by creating an editorial calendar to plan your content in advance. Use content management systems, like WordPress plugins, to schedule posts and maintain a structured approach to content creation.
Q: What are the benefits of batching tasks in blogging?
A: Task batching involves grouping similar activities together, like writing multiple blog posts at once or scheduling social media posts for the week. It improves efficiency, reduces context switching, and saves time.
Q: Can you recommend strategies for managing blog promotion alongside content creation?
A: Balance promotion and creation by allocating specific time slots for each task. Schedule social media posts in advance, automate email campaigns, and engage with your audience strategically to maximize promotion efficiency.
Q: How can I maintain a creative mindset while staying productive?
A: Foster creativity by taking breaks, practicing mindfulness, and exposing yourself to new experiences. Incorporate brainstorming sessions into your routine to keep your creative juices flowing.
Q: What's the role of goal setting in improving blog productivity?
A: Goal setting provides direction and motivation. Define clear, achievable goals for your blog, whether it's publishing frequency, audience growth, or revenue targets. Regularly assess your progress to stay on track.
Q: How do I handle writer's burnout and maintain consistent productivity?
A: Prevent writer's burnout by setting realistic expectations, taking regular breaks, and seeking inspiration from various sources. Maintaining a healthy work-life balance is essential for long-term productivity.
Q: What are some habits of highly productive bloggers?
A: Productive bloggers often have habits like setting daily goals, using task lists, prioritizing tasks, and regularly reviewing their progress. Experiment with these habits to find what works best for you.
Q: How can I measure my blog productivity and track improvements?
A: Track blog productivity by monitoring key metrics, such as publishing frequency, audience engagement, and traffic growth. Use analytics tools to gain insights into your blog's performance and make data-driven improvements.
Q: Can you recommend any resources or courses for bloggers looking to boost productivity?
A: Explore online courses, books, and productivity tools designed for bloggers. Platforms like Coursera, Udemy, and Skillshare offer courses on time management, content planning, and productivity improvement.
Q: How can I stay motivated on my blogging journey to maintain productivity?
A: Maintain motivation by setting meaningful goals, celebrating small wins, and connecting with a supportive blogging community. Remember your "why" and keep your passion for blogging alive.
Q: Are there any community or networking opportunities that can aid in increasing blog productivity?
A: Join blogging communities, attend virtual or in-person events, and network with fellow bloggers. Sharing experiences and learning from others can provide valuable insights and boost your productivity.
Q: What should I do if I've hit a productivity plateau in my blogging efforts?
A: Overcome productivity plateaus by seeking inspiration from diverse sources, experimenting with new techniques, and revisiting your goals. Sometimes, a fresh perspective or approach can reignite your productivity.
Q: How can I strike a balance between personal life and blogging commitments for better productivity?
A: Maintain a healthy work-life balance by setting boundaries, scheduling dedicated personal time, and involving your loved ones in your blogging journey. Balance is key to sustained productivity and overall well-being.
Blogging Tips And Tricks
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Online Tools for Bloggers You Might Not Know About
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How To Manage Time Effectively
Learning how to manage time effectively is important for successful blogging. These time management tips are sure to help you succeed.
momsvictories says
I struggle with productivity especially because I normally blog in my bed after kids are in bed and I am already tired at that point too. Today, I'm going to try blogging during 1-2 hours during the day. Have my son occupied at our dining table (aka Lego table) building Legos while I work (i tweeted a picture of our setup). It is also a change of scenery and has chairs with good back support. I'm also trying to group tasks better. I have a long list of book reviews that I have to update for a plugin and it will require going back and forth to several websites so I've got my list together and ready to go. Dinner is already in the slow cooker too, lemon rosemary chicken with carrots so let's hope for smooth sailing today!
Kathleen Garber says
I used to do tons of blogging late into the night like 1-2am but when I think about it, I worked a lot slower because I was tired and didn't get as much done. I blog more during the day when the older kids are at school. We'll see how things change after baby #4 is born though, but I blogged with a nursling on my lap before so should be the same.
Angela Kinder says
I generally listen to music while I work, because I always found listening to music helpful, even when I was in high school (against my mother's wishes, since she thought it was a distraction). But lately, I haven't been and that is when I notice that my productivity goes down.
So I would probably listen to music before I begin work, to set the pace, and then listen to it through out.
I should probably group similar tasks. I am terribly unorganized so when I am scrambling to edit a picture, I feel rushed. If I know I need several pictures, I will most likely edit them the night before so they are ready in the morning.
It is funny that you mentioned redecorating your space. I was totally thinking that earlier this week! Every day, I look at the same stuff and it can get sort of hum drum. I might change things around this weekend so my space seems more refreshed!
Kathleen Garber says
Sounds like a good plan! I NEED music to work whether it's blog work or house cleaning.
Meagan Paullin says
The idea of batching tasks together is one that I've been meaning to do! Now that I'm finally clearing my schedule more - taking less sponsored work, so I have time to BREATH - I'm ready to find a way to make some new habits. The photo thing was already on my list - I'd love to do the majority of anything that needs photos all in one batch: one day to shoot all of the photos, another to edit them all. I still haven't - crazy I know - started using any type of social media scheduler, but will soon. But you are so right - batching things together is sure to be a big time saver!
I'm also in the process of finally - FINALLY - putting together an office/craft room/workshop. After blogging full time for 3 years, and this being a real business that is our only family income, I figured it was time to treat it as such, and stop working at the dining room table, lol.
And for the music one - oh man, I cannot WORK without music! I blast it loud - it drowns out any other sounds in the house, and pumps me up!!
So, those are my three I'm working on!
Kathleen Garber says
You absolutely deserve an actual office, glad you will be getting on. I will be getting on too but our basement needs so much work it might be over a year 🙁
Heather McDougle says
I definitely have a problem with productivity. I have a hard time focusing on one task at a time. I'm going to change my scenery because where I usually blog has way too many distractions. It's in the middle of all the hustle and bustle of the house. I need a corner or somewhere away from the chaos. I need to keep my phone away from me and snacks and drinks handy. I, also, need to work on having nature sounds in the background because that really helps me focus. And a big thing is I need to start making to-do lists. I need to focus on one thing at a time and spend time doing that 1 thing instead of trying to do everything at once with no real focus.
Kathleen Garber says
Sounds like a good plan. My desk is currently in the middle of everything too. Can't wait till the basement is finished so I can move down there!
Alison Steward says
Thanks for hosting this challenge - some good tips and some stuff to really think about as far as what I'm doing that may be counterproductive! I think the two things that really stood out for me were cleaning the clutter at my workspace and putting that darn phone away. My "office" is actually my computer desk in the corner of the living room, which is where the family is all usually at too. It's also a very convenient place for everyone to drop mail, papers, books, dog leashes, you name it the corner of my desk is the proverbial catch all. When I finally get around to cleaning it up I always feel much better and want to be at my desk working more -- it's just a nicer space -- so I think I'm going to make an effort to clean it up daily and make sure it's clear and uncluttered before I ever sit down to work. Also I think putting my cell phone away when I'm working would be very helpful - I find that even when I don't have social media tabs open on my computer, I still grab my phone and check FB and Twitter or what have you every few minutes which obviously breaks my concentration so I need to stop that!
Kathleen Garber says
You need to train your family NOT to use your desk as a free for all. As soon as anyone puts anything on my desk I make them take it right back off. They are learning mostly although the kids are harder to train. I also tend to clutter up my desk myself so at the end of the work day, before bed I pick up a few things and put them away from my desk.
Create With Joy says
Thank you for this challenge Kathleen! I am the queen of doing a thousand things at a time and trying to remain focused on the task at hand is one of the things I am working on in the new year!
Here are some of the things that I am doing to increase my productivity:
1) De-cluttering, cleaning up and re-organizing my workspace! I cleaned off my computer area and my desk before the start of the blogathon to minimize distractions. Even something as simple as using an old pencil holder to stash odds and ends such as bookmarks (which I can never find when I need them) has proven to be a huge help!
2) Trying to minimize the number of windows I have open on my computer at any given time. Ok, I am REALLY bad at this! But - I am working on copying all of those "must read" links into a Word document that I can go back and read at another time!
3) I am trying to keep extra water bottles and healthy snacks near my computer so - when I am on a roll - I can keep working when my stomach starts growling!
4) I am working on grouping similar tasks together - like prepping photos and formatting reviews - in advance and I am finding that a HUGE timesaver! I am also starting to (on occasion) pre-schedule posts and I must say - I am loving that too!
Look forward to checking out some of the resources you've provided (AFTER the blogathon - as I don't want them to be a distraction to me - lol!)
Kim Tobin says
Omigosh the de-clutter of my work area NEEDS to happen. My desk looks like something from Hoarders! It could really be contributing to my lack of productivity. I am also easily distracted so closing social media tabs is something I'm going to have to do. I think I also need to close the door or move to a different room when I'm working if I'm finding it difficult. I obviously can't do that during the day with my son but for some reason my husband just can't leave me in peace for 5 minutes without asking me something, talking to me, or getting me to do something for him AFTER I've said I need an hour to work. Men!
Kathleen Garber says
My desk looked like that until very recently, it REALLY does make it hard to concentrate. As for your husband, mine was like that too until I started bringing in more products and actual money. Now he takes it more seriously and lets me work when I tell him I'm busy.
Megan says
The two tips I will implement are grouping similar tasks and giving the kids a certain toy or movie while I'm working. I do best with silence, which doesn't work well with three children! A few nights a week I stay up late to work on my blog. I have to sacrifice a little sleep but I'm a lot less stressed when the kids are in bed and I can really focus!
Kathleen Garber says
Agreed with regards to children. They just don't understand how a simple quick question every 10 minutes or less bothers me. They don't understand that every time I'm interrupted it takes me a while to get back in the groove.
Megan says
Oops that was supposed to be a new comment. On my phone, and who knows what buttons I'm pressing!
oldermommystill says
I am very easily distracted and definitely have a productivity problem. I don't have young kids so I can't assign any blame there...lol Music is very distracting to me, but oddly enough, I just thought of this now, but earplugs may work well for me. That way there is no outside stimuli to distract me. I'm going to try this and will pick up a pair later today, when I am at the grocery store.
I am actually in the process of organizing my "office" aka dining room table. I use a laptop and just need to pick up a baskets to store my agenda, and stationary supplies. I decided on baskets as the laptop and baskets can easily be removed form the table when we need it for it's intended purpose.
I have also discovered I am a bit of a procrastinator and work best with a bit of deadline looming.
theknitwitbyshair says
I turn on NASCAR as background noise...is that weird? LOL Then I use a timer. work on blogging, work on housework, rinse and repeat. i don't schedule anything during my 3yo's nap time b/c that is working time.
Kathleen Garber says
Not weird, my husband has TV on in the background when he does other stuff all the time. Sounds like you have a good plan already.
Kecia says
I am such a night owl so I'm going work toward being more productive at night. I generally stay up until 1am for my newborn's feeding before sleeping. Since my husband and older son go to bed way before that, I really need to use that time to focus. I'm going to try the white noise from SimplyNoise to keep me focused.
Kathleen Garber says
If night is good for you, go with it! I found the pink noise to be better personally and there is an oscilliating option so the noise can go in and out instead of staying constant.
Lisa Marie says
Hire a Nanny. Perfect. Good idea! 😉
I'm going to try the group like things together (ie. write a bunch of posts all at once), and turn of Facebook (it's my arch nemesis to productivity, in full honesty!)
Margarita Ibbott says
I love this challenge. I think I am going to try to work earlier in the morning. As it is, I have to get my daughter to volleyball on Wednesdays at 6 so we are up at 5:30. I have to admit by the time I get home at 8:30, I have worked pretty intensely for 2 hours (at McDonald - thank goodness for free wifi).
Kathleen Garber says
Earlier than 5:30? Wow. I've seen lots of people work well at McDonalds or Tim Hortons.
April says
I picked some of the tips here and blogged about them here. . It shos a before/after pic of my desk 🙂
Kathleen Garber says
I popped over to visit!
Barb Garber says
I can't believe I never thought about background music! I LOVE music. What better way to get inspired. I may have to find the correct music, otherwise I'll be singing and be-bopping around. I also like grouping tasks. I need to set aside time to work on graphics for my posts. I tried the Get work Done Music, don't like that. I did enjoy the Productivity music and love the Calm page.
Kathleen Garber says
I wasn't a fan of the Get Work Done Music page either. I created an instrumental playlist on Grooveshark.com as well for concentration music. Like you said, if it's too upbeat and such, you will sing and dance instead of focusing. Instrumental takes that problem away.
cpkclark says
I love these tips! I'm definitely going to be more aware of my peak times - I am often up working on bloggy stuff late at night, half asleep, and I know that is not the best way to get things done. I worked on a playlist of jams to keep me motivated and mentally energized so I will use that as my background music while blogging. I am also going to (finally) automate my editorial calendar on this great spreadsheet format that I found online.
Kathleen Garber says
I have some playlists too, I use grooveshark.com so I can play it from any computer or even my phone.
@Algonquin_Blog says
Clutter is always my issue...So setting aside the time before sitting down to blog just to delcutter my desk is one thing I'm going to work on. I love music so that's always on in my office...however I'm going to give classical a try and see if it keeps me more on task. The other thing I NEED to work on is to get rid of the background tabs...like facebook lol. I get easily distracted so this is something that I MUST work on if I want this site to continue to be successful!
Kathleen Garber says
Yes definitely. You can also try to put away a few things from your desk when you are done working for the day so it's ready for the next day.
Karen says
What a great challenge - I have been really struggling this last couple of months because of a new baby, house move and Christmas all bundled together. I am going to work on setting time aside for each task as well as allowing time to do household things. I love the music sites and think that music may be a huge help to me.
Today I cleared my desk and reorganized my blog closet so I knew exactly where everything was and how to find it.
Kathleen Garber says
That's a lot of stuff to handle at one time!
@PinkMama68 says
Productivity is something I really need to work on. TV and housework is my distractions. I might need to go work at a coffee shop. Next week I'll use the timer, to-do list, and really focus. Thanks for the ideas and sites. They will come in handy!
Kathleen Garber says
I hope next week goes better!
Sarah says
First want to say what a great challenge, thanks for hosting this blogathon. I think not having a desk space to blog from is a struggle. Often I just have my laptop on a table cushion thing I have...and blog on the couch in the living room while watching tv. I think setting up more of an office space by using my kitchen table might help, as well as turning off the tv! It's not perfect but I will have to make due as getting a real desk isn't an option for me right now in my living situation.
Editing my photos right away also helps with my bloggin' flow...if I procrastinate there...then sometimes I never share the photos in posts! So need to get in a better habit of editing as I go! I need to still finish editing photos from a trip to France 18months ago that I never blogged about. Hoping to get that done in the next 2-3 weeks.
Thanks again! 🙂 Sarah
Kathleen Garber says
I do that with the photos too sometimes. If I don't download them and edit them, then I don't blog about them.
Caroline says
I have a laptop table set up in the lounge and often get distracted by the TV/hubby so I might move to the dining room and block out the distractions by chucking in the headphones. NO social media open either otherwise I end up stuffing about on there and not blogging :/
I love the idea of grouping tasks. Something I might need to give a go!
Thanks for all the suggestions 😀
Kathleen Garber says
I'm so bad with having SM open while I'm working!
Robin Davidson says
i am going to clean up my workspace, though most of the time i use my laptop and just travel around the house, lol. then i am going to create something from nature sounds for me--got the tab open now, ha ha. i love that idea because i use an app at night to sleep and love to mix the sounds. i love the idea of grouping similar tasks. i was thinking about that from another mini challenge and half-formulating a plan to work on all the pinnable images for a week's worth of posting at once. it then follows that i should work on the writing for the posts, and then on promoting them.
tiffanyhathorn says
I plan to...
1. Give yourself a change of scenery. I usually work at home, but there have been times when my internet went out and I had to go to the local university. I typically get more done there, so maybe I should start dooing that more often
2. Remove distractions. I have a 3 year old and am easily distracted. I need to actively work on staying focused.
3. Wake up early - I have found that I get more done when I wake up early as opposed to staying up late. When I stay up late, I tend to just watch Netflix as opposed to get anything productive done.
Naila Moon says
I recently changed where I do my work from kitchen table to my actual desk. Can you imagine? However, I keep stacking and cluttering. I will make a concerted effort to keep my space at least sorted and fresh for next days progression.
I do not always have music on in fact many time it is quiet but I do work better when there is at least white noise of some sort. I have found a video on YouTube that is 3 hours long geared for working purposes. I will use it more.
I am also going to try out the 2 minute time out. Usually I just keep going and going and never stop. I need to sometimes.
Thanks for all of these tips!
Kathleen Garber says
I wish I could stop stacking and cluttering so much, it's an obsession! Hope the tips help.
Darla Kirchner says
Thanks for sharing our Daily Task sheet, I hope it is very helpful and useful! I use the worksheet to stay productive and focused:) I'm going to be checking out the other resources you posted, especially the music sites. Thanks again!
Kathleen Garber says
Thanks for visiting and for creating a great task list 🙂
akryworuka says
Working through some older challenges - I need to do better with planning my day and keeping focused. I get distracted easily sometimes. I love the Do Nothing for 2 Minutes site! It was hard not to touch the keyboard or mouse!
My recent post Blogathon Weekend!
ashleymullen498093242 says
Hi! I am checking out the challenges from the last Blogathon since I missed out on it. Social Media is my biggest issue, Facebook sucks me in all day long!
My recent post Where I Blog
Kathleen Garber says
It's a real struggle for me too. I get SO much more done though when I check it at set times and not obsessively.
Mahesh Kumar says
Hi,
I love blogging on the regular basis. I find these tips and resources really interesting and useful. Thanks a lot for such a wonderful article.
My recent post How to Plan a Great Holiday Season Without Affecting Work
rkaohmuall says
Namastey !!! Kathleen ji...this is Rahul from India
thanks to you for share great and informative article about blog productivity.
inthebookofthebeholder says
Thank you for those tips and links! They will certainly be of good use in my struggles with productivity and focus.
Kathleen Bailey says
Good I'm glad! Here's to being productive!
Mark Henry says
Awesome tips!